A few of the companies we’ve worked with
Simplify Group Travel to O'Hare International Airport (ORD)
Located just a stone's throw from Arlington Heights—often less than a 20-minute drive down I-90 depending on traffic—O'Hare International Airport is one of the busiest travel hubs in the world. For groups traveling to Arlington Heights, O'Hare is the most convenient option, but its sheer size can be intimidating. With four active terminals and complex roadway systems, coordinating a pickup here requires professional expertise. That is where Charter Bus Rental Company Arlington Heights steps in.
When you book a charter bus for an O'Hare transfer, you are investing in a seamless experience. For departures, your driver will pick your group up from your hotel, office, or home in Arlington Heights and drop you off right at the curbside of your specific airline terminal. We monitor traffic patterns on the Jane Addams Memorial Tollway and I-290 to ensure we leave with plenty of buffer time. You won’t have to worry about the cost of long-term parking for multiple vehicles or the hassle of the remote lots.
For arrivals, the process is just as smooth, though slightly different due to airport regulations. For domestic arrivals, groups typically meet their charter bus at the Multi-Modal Facility (MMF) or the Bus/Shuttle Center, accessible via pedestrian tunnels from the terminals. For international arrivals at Terminal 5, there are specific curbside designation zones. Your Charter Bus Rental Company Arlington Heights driver will communicate directly with your group leader, ensuring you know exactly where to go once you grab your bags. We know O'Hare like the back of our hand, and we navigate its loops so you don't have to.
Seamless Transfers to Chicago Midway International Airport (MDW)
While O'Hare is the neighbor to Arlington Heights, Chicago Midway International Airport (MDW) is a popular choice for groups flying Southwest or looking for specific domestic connections. Located on the southwest side of Chicago, getting to Midway from Arlington Heights involves traversing the city, usually via I-290 and I-55. This trek can take anywhere from 45 minutes to over an hour, and during Chicago rush hour, it can be a test of patience for any driver. Do not put that stress on your group members.
A private charter bus rental transforms this commute into a relaxing extension of your trip. Instead of fighting traffic on the Eisenhower Expressway, your group can recline in plush seats, charge their devices, and utilize onboard WiFi. We provide door-to-door service to Midway’s upper-level departures for drop-offs. For pickups, the drivers are well-versed in Midway’s lower-level commercial vehicle lanes. Because the drive is longer, having a comfortable motorcoach with amenities like an onboard restroom (available on 56-passenger models) becomes a significant advantage. Whether you are heading out for a destination wedding or returning from a sports tournament, Charter Bus Rental Company Arlington Heights ensures the ride between Midway and Arlington Heights is efficient and comfortable.
Private Jet Connections at Chicago Executive Airport (PWK)
For executive teams, VIPs, and private groups, Chicago Executive Airport (PWK)—formerly Palwaukee Airport—is a prime landing spot. Located right on the border of Wheeling and Prospect Heights, just minutes north of Arlington Heights, this airport is the fourth busiest in Illinois and a hub for corporate aviation. If you are flying private, you expect a certain level of service on the ground to match your experience in the air. Charter Bus Rental Company Arlington Heights delivers that white-glove service.
We regularly service the FBOs (Fixed Base Operators) at Chicago Executive, including Signature Flight Support, Hawthorne Global Aviation Services, and Atlantic Aviation. The drivers understand the protocol for tarmac access (where permitted) or private terminal pickups. We can arrange for a luxury sprinter van or an executive minibus to meet your aircraft as it taxis in, allowing for an immediate transfer. This is ideal for corporate roadshows, golf trips to local courses like Rolling Green Country Club, or executive retreats. We ensure a discreet, professional, and swift transition from your jet to your final destination in Arlington Heights.
Corporate Airport Shuttles for Arlington Heights Businesses
Arlington Heights and the surrounding Schaumburg and Rolling Meadows areas are home to a thriving business community. From the expansive office parks along Golf Road to the corporate headquarters scattered throughout the northwest suburbs, business travel is a daily reality. Charter Bus Rental Company Arlington Heights specializes in corporate airport transportation that keeps your team productive and punctual. We are not just moving people; we are keeping your business schedule on track.
We can organize recurring shuttle routes for employees traveling between O'Hare and your Arlington Heights office, or arrange one-time transfers for clients flying in for a summit. Imagine impressing potential investors by having a sleek, professional charter bus waiting for them at the terminal, rather than asking them to hail a cab. For large conventions held at the Renaissance Schaumburg Convention Center Hotel, we can manage a fleet of buses to shuttle hundreds of attendees from the airport to their hotels and the event venue. Onboard power outlets and tray tables allow your team to make final edits to presentations or catch up on emails while in transit, turning travel time into billable time.
Luggage Solutions for Heavy Packers and Equipment
One of the biggest headaches of traveling with a group is luggage management. If you are traveling with a sports team to a tournament, a school band with instruments, or a wedding party with formal wear and gifts, standard rideshares simply cannot cope with the volume of cargo. You often end up paying for multiple SUVs just to fit the bags, splitting your group up in the process. With a charter bus rental from Charter Bus Rental Company Arlington Heights, luggage space is never an issue.
Our full-size 56-passenger charter buses come equipped with massive undercarriage luggage bays that can easily hold a suitcase and carry-on for every passenger, plus equipment bags, coolers, and display materials. Even our minibuses and shuttle buses feature dedicated rear luggage compartments and overhead parcel racks for personal items. This means the aisleways stay clear, and you can stretch your legs without tripping over a suitcase. Your driver will assist with loading and unloading, ensuring that your gear is handled with care. From golf clubs for a trip to Arlington Lakes Golf Club to trade show booths for an expo, we have the capacity to haul it all.
Flight Tracking and Delays: We Wait for You
Air travel is unpredictable. Weather patterns in Chicago can change in an instant, causing ripple effects of delays across the country. There is nothing worse than landing three hours late, exhausted, only to find your ride has left. At Charter Bus Rental Company Arlington Heights, we view ourselves as your partner in travel, and that means being flexible when the airlines are not.
When you book your airport transfer with us, we request your flight information so our dispatch team can monitor your arrival status in real-time. If your flight into O'Hare is delayed by an hour, we know about it, and we adjust your driver's dispatch time accordingly. We build grace periods into our pickup schedules to account for the time it takes to taxi to the gate and get through baggage claim. Our 24/7/365 reservation and dispatch team is always just a phone call away. If your flight is diverted or canceled, we work with you to reschedule your ground transportation. You never have to worry about being stranded at the airport when you book with Charter Bus Rental Company Arlington Heights.
Comfort Amenities for the Post-Flight Journey
After being cramped in an economy seat for several hours, the last thing your group wants is a cramped car ride. Our charter bus rentals are designed to be an upgrade in comfort. As soon as you step off the plane and onto one of our buses, the relaxation begins. The interiors of our motorcoaches are spacious, with ample legroom and reclining seats that allow passengers to rest.
Temperature control is vital in Illinois, whether you are visiting during a humid July or a freezing January. Our buses feature powerful, modern climate control systems to keep the cabin at the perfect temperature. For longer transfers, such as trips from Midway during rush hour, onboard amenities make a huge difference. Request a bus with free WiFi so guests can check messages without using data, or power outlets to recharge dead phone batteries. Many of our larger buses also feature onboard restrooms, which is a lifesaver for groups with children or seniors, minimizing the need for emergency stops on the highway. We can even provide buses with TV monitors and DVD players to keep students entertained. Your transfer to Arlington Heights becomes a chance to decompress, not just a commute.
Book Your Arlington Heights Airport Shuttle Today!
Don't leave your airport transportation to chance. Whether you are organizing a corporate retreat, a wedding, a school trip, or a family reunion, Charter Bus Rental Company Arlington Heights is the premier choice for reliable, comfortable, and professional bus rentals in the northwest suburbs. We have the local knowledge to navigate the complex layouts of O'Hare, Midway, and Chicago Executive airports, ensuring your group is picked up and dropped off seamlessly.
Our reservation specialists are standing by 24/7 to help you plan your airport transfer. We can build a custom itinerary that fits your flight schedule and budget. Stop worrying about parking fees, split groups, and traffic jams. Call Charter Bus Rental Company Arlington Heights today at 224-570-3858 to get a free, no-obligation quote in minutes. Let us be the first to welcome you to town or the last to wish you a safe journey home.
Frequently Asked Questions About Arlington Heights Airport Transportation
How far in advance should I book my airport charter bus?
We recommend booking your airport charter bus as soon as you have your flight details confirmed. For standard travel times, booking 1 to 3 months in advance is usually sufficient. However, if you are traveling during peak seasons (summer, spring break, or major holidays like Thanksgiving and Christmas), we strongly suggest booking 3 to 6 months in advance. The earlier you book, the better availability and pricing you will secure. If you have a last-minute emergency request due to a flight cancellation, give us a call—we will do our best to accommodate you with our large fleet.
Where will the bus driver meet us at O'Hare International Airport?
Due to security regulations, charter buses generally cannot wait curbside at the arrival terminals at O'Hare for extended periods. For domestic arrivals (Terminals 1, 2, and 3), the standard pickup location is the Bus/Shuttle Center, which is located on the ground level of the Main Parking Garage. You can reach it via pedestrian tunnels from the terminals. For international arrivals at Terminal 5, the pickup is usually on the lower level outer curb. However, airport policies can change, so we will provide you with specific instructions and your driver's contact information 24 hours before your trip to ensure a smooth meetup.
What happens if our flight is significantly delayed?
We understand that flight delays are out of your control. Charter Bus Rental Company Arlington Heights tracks all flights for our airport pickups. If your flight is delayed, our dispatch team will adjust the driver's schedule to ensure they are there when you land. Your quote typically includes a grace period for waiting time at the airport. If a delay is significant (several hours or into the next day), we will work with you to adjust the reservation. We recommend keeping in touch with our 24/7 dispatch team if you become aware of major changes to your itinerary.
Can you handle a group arriving on different flights at different times?
Absolutely. We handle complex manifests for corporate events and weddings regularly. If your group is arriving in waves, we can set up a "shuttle service" where the bus makes loops between the airport and your Arlington Heights hotel at set intervals. Alternatively, we can deploy multiple vehicles—such as sprinter vans for smaller early groups and a large motorcoach for the main group. When booking, simply provide us with the various flight numbers and arrival times, and our logistics experts will help you determine the most cost-effective strategy to get everyone gathered.
How much luggage can we bring on the bus?
One of the major benefits of a full-size charter bus is the storage capacity. A standard 56-passenger motorcoach has a large undercarriage luggage bay that can typically accommodate one large suitcase per passenger, plus carry-on items in the overhead bins inside the cabin. If you are a sports team with extra equipment (hockey bags, golf clubs, etc.) or a band with instruments, please let us know at the time of booking. We may recommend reserving a bus with larger capacity or even an additional support vehicle to ensure everything fits safely and securely.
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